Computerised Patient Records
New contractual requirements have recently been put in place requiring all GP Practices to make available a Statement of Intent in relation to the following areas:
- Summary Care Record (SCR)
- GP to GP Record Transfers
- Patient On-line Access to their GP Medical Record
- Data transfers for commissioning and other care purposes
Summary Care Record (SCR)
NHS England requires Practices to enable daily automated uploads of any changes to patients’ summary information to a central point known as the SRC. Having your SRC available and current will help other Health Care professionals who may be treating you without your full medical record – this could include organisations like A&E or Out-of-Hours medical services. Using the SRC these organisations will have access to information about any medication you may be taking and any drugs that you have a recorded allergy or sensitivity to.
If you do not want your medical records to be available in this way then please let us know. To opt out please confirm in writing that you do not wish to be included.
We confirm that SCR uploads will be fully active by 31st March 2015, except in those cases where patients have formally requested to be excluded.
GP to GP Record Transfers
NHS England requires every Practice to utilise the GP2GP facility to transfer patient records between surgeries when a patient registers or de-registers.
If you leave your GP and register with a new Practice, your medical records are removed from your previous surgery and forwarded on to your new doctor via NHS England. It can take up to two weeks for your paper records to reach your new doctor, whereas, with the GP to GP systems, your electronic record can be transferred to your new doctor much faster.
We confirm that GP2GP transfers are already active and we are sending and receiving patient records via this system. Currently, only records under 5mb are transferable in this way – anything over this must still be sent manually.
Patient On-line Access to their GP record
NHS England requires Practices to offer the facility for patients to access their GP Practice on-line.
We confirm that we currently offer the options of booking, checking and cancelling Appointments, and the facility to order Repeat Prescriptions on-line. If you do not already have a User Name and Password for this service, please ask at Reception. You will need to provide a personal email address and identification in order to register. (Please note that this is a national requirement and our staff do not have the authority to register anyone without valid ID)
By 31st March 2015, it is our intention to offer the facility for patients to access information from their individual medical record on-line.
Data for commissioning and other secondary care purposes
It is already a requirement of the Health and Social Care Act that Practices must meet the reasonable data requirements of Commissioners and other Health and Social Care organisations. This is done through appropriate and safe data sharing.
There are specific arrangements in place to allow patients to opt out of sharing care data, and some of our patients have already done this. If you opt out an entry is made in your medical record which tells the computer system not to allow your data to be uploaded. Please speak to a member of staff who will provide you with further information if you are unsure.
We confirm that these arrangements are in place and that the Practice undertakes annual training to ensure that all our data is handled correctly and safely following the principles of Information Governance.
We are now utilising a texting service to contact patients using mobile numbers. This service is primarily for appointment reminders, but may also be used for collecting or sharing information with you. Please ensure that you inform the Practice of any changes to your contact details so that we can keep our records up to date.